Administrative Assistant

Provide daily administrative support to management and other departments. Answer phone calls, respond to emails, and handle official correspondence professionally. Maintain, organize, and update company files, documents, and records. Prepare, file, retrieve, and safeguard important company documents. Arrange meetings, Receive visitors, attend to enquiries, and direct clients appropriately. Prepare letters, reports, memos, invoices, and other official documents. Monitor office supplies and inform management when items need replenishment. Assist with staff communication, attendance records, and administrative activities. Assist management with daily business operations and other assigned duties. Keep visitor records and coordinate appointments. Maintain records of office equipment, materials, and company assets. The Administrative Assistant must be organized, trustworthy, punctual, computer-literate, proactive, and able to work independently and as part of a team.

Excellent written and verbal communication. Computer Skills – Proficiency in Microsoft Word, Excel, PowerPoint, and email. * Time Management – Ability to prioritize tasks and meet deadlines. * Customer Service Skills – Professional handling of clients, visitors, and enquiries. * Problem-Solving Skills – Ability to identify challenges and find practical solutions. Ability to work effectively with management, colleagues, and clients. Ability to handle sensitive company information responsibly. Skills in filing, documentation, and maintaining accurate records. Ability to collaborate with different departments. Ability to work independently with minimal supervision. Willingness to learn and adjust to changing office needs. * Professionalism – Punctuality, reliability, neatness, and a positive attitude. Preferred additional skills: Document preparation, internet research, digital record keeping, social media management, and familiarity with office administration software.