Every Zizival employee must execute his or her responsibility with the #1 goal of saving and protecting the lives of service members across the globe. The Contracts Administrator is a highly-motivated, self-driven team player who has the ability to perform in a changing business environment. The Contracts Administrator is responsible for all aspects of contract administration throughout the contracting process, from pre-proposal activities through contract close-out, and provides guidance and support to subordinates, peers, and management.
Serves as a point of contact for contractual matters during all phases of contract formation and administration.
Provides appropriate business area support in all pre-contract formation activities, including the company’s bids and proposals for all business segments.
Is responsible for assuring that all contractual requirements are met.
Proactively manages and administers a variety of contracts, primarily government contracts; generates required contract-related reports and business correspondence; and maintains accurate and complete contract files and records for the company.
Provides proposal ready responses that are correct, complete, adhere to specific nuances, and depict value proposition to meet the proposal terms, conditions and specifications.
Identifies and manages contract changes, and coordinates resolution of contract issues internally and, if applicable, with external customers.
Ensures contract administration activities are conducted in accordance with company policies and procedures, applicable laws and regulations, and customer requirements.
Works cross-functionally with Legal and Senior Management to mitigate risks.
Actively pursues continuing contracts education opportunities to remain abreast of industry trends and changes to contracting laws, regulations, and practices.
Enters new orders into the Enterprise Resource Planning system
Prepares invoices and shipping documentation in accordance with company policy and contractual requirements.For Government contracts, it also includes preparing invoices and receiving reports in the Wide Area Work Flow for acceptance after inspection by the Government, and applying for bills of lading through Government websites.
Drafts and submits bids to both government and commercial buyers.Includes verifying accuracy of requests and obtaining purchasing, production, packaging, and shipping information.
Performs contract administration activities with oversight from the Associate Director of Contracts.Includes, but is not limited to, bid preparation, contract review, order entry, supplier portal administration, invoicing, shipping, and contract close-out.Monitors and assesses daily account activity, reports risks to Associate Director of Contracts and assists in risk mitigation efforts.
Fields emails and calls from customers and coordinates intra-departmental responses.
Administers overhaul program from incoming receipt to re-delivery, including daily monitoring, quoting, contract administration, invoicing, and shipping.
Coordinates and prepares for Government product inspection visits.
Prepares physical and electronic files (including data entry and document scanning), and filing hard copies
Adherence to Export Control and Technology Control Plan as applicable to job function
Adherence to Compliance Plan and Employee Policy Manual.
B.sc is preferred; and a minimum of three (3) years of experience in a Contracts Administration role; or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Deep experience in contract administration.
Familiarity with proposal structures and drafting
Ability to review and advise on contractual terms and conditions, intellectual property rights, licensing models and contractual risk areas.
Strong business acumen, problem solving abilities, and sound judgment.
Proven ability to communicate effectively with all levels of management.
Ability to manage multiple work assignments and meet critical deadlines.
High integrity and an unyielding commitment to compliance.
Basic understanding of manufacturing drawings
Ability to present information effectively and to answer/address questions from colleagues
Proficient in MS Office Suite (Excel, Word, Project, Outlook, PowerPoint, and Access as required)
Ownership of the entire cycle of contracts from proposal to contract closeout
Mathematical understanding consistent with the educational requirements
Ability to read, write and communicate clearly and effectively in English
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to use various tools to identify and solve problems
Strong customer service and company culture/reputation orientation
Superior organizational skills and detail orientation.
Demonstrated ability to meet tight deadlines and work in a fast paced, multi-tasking environment
Commitment to keeping information confidential
Ability to participate successfully in a team environment; demonstrated willingness to collaborate with others to achieve common objectives
Ability to apply common sense in the execution of responsibilities.
METHOD OF APPLICATION
Qualified and interested applicant should send in cv to hr.zizivalng @gmail.com or send name,phone number,age,qualification,location and position applying for to the phone number displayed on the advert or to the message box