IClass Hotel Manager is software designed with great responsibilities to automate the effective management of small and large hotel.
It provides all the features needed to effectively automate the small and large hotel: It accurately manages the rooms, halls, recreation facilities and customer information. It generates electronic invoice and receipt for customer and thereby keeping the transaction history of individual customer. This enables the software to be able to generate the statement of account of the customers. The staff management of the hotel is also taking care by the software.
The software also generates all the necessary accounting reports which can help the Hotel Administrator to know the financial status of the hotel and drive quick decision making. The accounting reports generated by the software includes daily sale report, debtors report, expense report, profit and loss statement, account payables report, account receivables, Trial balance, Balance sheet etc.
POS Interface: The software provides Point of Sale (POS) interface for quick process of sale of items such as drinks to customers and accurate account postings. It enables the touch screen system to be used as the cash point system in the shop. It prints the receipt on a POS printer and enables the use of Barcode scanner to be used for scanning of the selected items for sale.
Central Point of sale reconciliation: The software has an inbuilt synchronizer that enable hotel with multiple branches to view and print the sale made in all other branches at the head office with any stress of travelling across the branches to know their sale performance.
Accounting Knowledge: You do not need to have knowledge in accounting or to become accountant before you can use the software. What the software demands is ability to use keyboard to type and mouse for clicking.
1. BRIEF SUMMARY OF THE FEATURES
(A) Room Management
Setup various room and hall
Setup price rates for different season such as Holiday, Christmas etc as well different type of room and hall.
Setup up various recreation facilities and rates
Automatic Room Status determination: The status of the room is: Available, Reserved, Check-In, Check Out, Dirty and Blocked.
(B) Reservation and Booking Management
Capturing Guest and Company Profile
Check-in and check out
Electronic Invoice and Receipt
(C) Sale Module
Point Of Sale (POS) interface for selling goods to customers in bar
Printing POS Receipt to customer
Sale report by Date range
Sale report by Cashier
Sale report by Items
Managing customer deposits
Pole Display for displaying Item price to customers
(D) Account Module
Creating and Editing chart of Account
Generate Purchase and Payment Voucher
Posting to General Ledger
Generate Profit and loss
Generate Balance Sheet Report
Generate Trial Balance report
(E) Administration Module
Setup Company Information
Setup Client/Customer information
Setup Vendor/Supplier information
Setup Business Branches
Setup Users information
Assign permission to users
2. BENEFITS OF THE SOFTWARE
i. Reduce Manpower.
ii. It provides comprehensive electronic Database information of all customers and suppliers.
iii. It creates customer relation service and sending wishes message to them on their special day like birthday messages.
iv. Give accurate and complete report at a click.
v. It manage the customer’s account , including the outstanding payments and deposit balance.
vi. To have full control of your business
vii. To be able to keep track all sales at particular period of time
viii. It gives real-time view of data that can enable companies or business organizations to address concerns proactively and drive improvements
ix. It reduces business risks
x. Automate core business operation such as invoice, receipt etc.
xi. Enhances customer service by providing one source for billing and relationship tracking
xii. To have relax mind about the management of your store even when you are not around.
xiii. To present the statement of all transactions that take place between you and your suppliers
xiv. To present the statement of all transactions that take place between you and your customers
3. HARDWARE AND REQUIREMENT
(i) Server System: Minimum of 4GB RAM, 250GB of Hard disk, Dual Core 2.0GHZ of processor speed and minimum of Window 7 or Win Sever OS.
(ii) Client System: Minimum of 2GB RAM, 80GB of Hard disk, 2.0GHZ of processor speed and minimum of Window 7 OS.
(iii) POS Printer for printing receipt (any maker)